Business Organization Tips for Creators

April 4, 2023 Allysa Larson

Hi babes,

Welcome back! This week’s blog post is all about business organization for content creators and/or any freelancers. This is how I organize my business, so I wanted to share some tips:

Listen to the podcast episode HERE

Business Organization Tips:

Register as an LLC / SCorp (Legal protection is very important!!!)
- Once you want to take this seriously - a very important step
- Get an EIN number (free)
  - this is so you don’t have to put your social security number on documents and send it via email
- Set up a business checkings account
  - Charge all your business expenses to one place to help keep track of write offs etc.
  - Important to keep separate from your personal bank account
- Major tax benefits !!!
  - It’s much easier to write off expenses
- Business protection (protect personal assets)
  - this is so so important
- You need to treat your business like a business in the eyes of the IRS
- Pay taxes quarterly
  - stay on top of taxes!!!

Ways to organize taxes throughout the year

Quickbooks - manage expenses, P&L statements, etc
Bookkeeper - to keep everything clean and organized
CPA - hire a professional to do your taxes - it’s worth it
Invest in your business
- Yes - these services cost money, but it gives you peace of mind that things are being done accurately and your business is protected

Use Google calendar or a planner
- writing down / add calendar events help keep track of everything
- upcoming events
- Campaign deadlines
Google drive

Helpful to send google drive folders to brands when submitting content
Helpful to keep your videos here / any assets / etc
Just a great organizational tool

Emails

Create folders to help organize campaigns

Ex. Paid partnerships, gifting, events etc
Create a flow that works for you!

For Gmail - drag emails that you want to remember to follow up with onto google tasks so you know what you need to respond to or get done for the day
Prep emails to send early in the am so you don’t stress about having to send them (auto send feature)
- Pitch brands Tues - Thurs (mon/fri are always busy days where your email might get missed)
- Draft up everything and auto send to be at the top of the inbox in the morning

Checklist

Creating this the night before so you’re organized
Smallest to hardest tasks
Making sure it’s realistic / don’t burn yourself out
Google tasks is great to pull emails into and check it off so you respond to everyone

Calendar

Deadlines, events, shoots days
Know when you have to post certain campaigns that way you can see exclusivity dates too
Don’t book campaigns for the same day (It’s happened to all of us)

Create a routine

Admin work, editing, scheduled post dates on other platforms, etc
Specific days of when you post certain content (youtube tuesdays, blog post mondays, etc)

Spreadsheets (Excel, google sheets)

Collabs coming in
Keep track of who you’re pitching
Things in the pipeline
Expenses + bookkeeping
Invoices
Tracking who has paid you and who hasn’t !!!

Shooting

Planning outfits ahead of time
Making google slides
Using saved album for inspo “today” album
Location ideas, posing, outfits etc

Hopefully these tips help with business organization! This is how I organize, but everyone is different, so find things that work for you. It’s definitely all about trial and error and seeing what flows best. Let me know if you have any questions or tips in the comments below!

Xx, Allysa

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